Anderson County LEPC
Quarterly Membership Meeting
October 7, 2008

1. Call to Order:  Tony Hart called the meeting to order. Introductions were made.   Minutes of the September 9th meeting were approved as amended.

2. Treasurer’s Report: No deposits or expenditures in September.

3. Committee Reports.

Community Awareness:
• Fire Prevention week in Anderson County

Emergency Response:
• ICS 300 and 400 training classes will take place the first week of April.  Lynn Chilcoat will send out class dates by e-mail.
• NIMS count turned into FEMA
• Red Cross and TEMA were activated for hurricane Gustav.  Along with participation from VOAD, two shelters were set up in Knoxville.  Community chapters pooled resources to staff the shelters.  Knoxville received about 250 evacuees.

Transportation:
• No report

Finance:
• Annual audit will be conducted following this meeting.

4. Old Business:
EMA has submitted the bill for the hand-held RAD monitors for the Anderson County hazmat trucks.  A motion was made to reimburse EMA for the cost.  Motion passed.

5. New Business:
Oak Ridge Site Specific Advisory Board gave a presentation.
Their website is www.oakridge.doe.gov/em/ssab
The ADVOCATE newsletter is available at this site.

Tony Hart will compose a letter to DOE from the Anderson County LEPC requesting that the Emergency Forums continue.

DARTA meets Friday, October 10th at 1:30 p.m. at the Anderson County Health Department.

6. The next meeting is scheduled for November 4, 2008.

Anderson County LEPC
Executive Committee Meeting
September 9, 2008

1. Call to Order:  Joe Inman called the meeting to order.  Minutes of the August 5th meeting were approved as amended.

2. Treasurer’s Report: No deposits or expenditures in August.

3. Committee Reports.

Community Awareness:
• No Emergency Management Forum this year.
• The Local Oversight Committee has written a letter to DOE asking for the Emergency Management Forums to continue.
• LEPC attendees suggested that the LEPC also send a letter to DOE requesting the forums continue.
• The Local Oversight Committee had a Board of Directors meeting with TEMA

Emergency Response:
• No report

Transportation:
• No report

Finance:
• Annual audit will be conducted in October.

4. Old Business:
None

5. New Business:
Site Specific Advisory Board will present at the October meeting.

Susan Gawarecki asked if this committee had a list of objectives.  The group suggested getting the fire departments and TVA involved again.

6. The next meeting is scheduled for October 7, 2008.

Anderson County LEPC
Executive Committee Meeting
August 5, 2008

1. Call to Order:  Janet Murrill called the meeting to order.  Minutes from the July meeting were approved as written.

2. Treasurer’s Report: There was one deposit in July from Rexnord.  There was one expense in July to the American Red Cross for 115 “Masters of Disaster” kits.

3. Committee Reports.

Community Awareness:
• There were 3 operational emergencies.
• The Site Specific Advisory Board will be at the October meeting.

Emergency Response:
• DART team will meet Thursday, August 7th at 7 p.m. in the EMA office.  The priority will be to establish a shelter for companion animals.
• IS 800 training scheduled for August 18; 6-8 p.m. at The EMA office.
• Clinton Family Practice had a mercury spill.
• MMC had a white powder incident on 8/3/08.

Transportation:
• No report

Finance:
• No report

4. Old Business:
No report

5. New Business:
Susan Gawarecki will pursue a joint meeting with Roan County LEPC.

DARTA will meet in October.

6. The next meeting is scheduled for September 9, 2008.

Anderson County LEPC
Executive Committee Meeting
July 8, 2008

1. Call to Order:  Tony Hart called the meeting to order.  Minutes from the May meeting were approved as written.

2. Treasurer’s Report: There was one deposit in May.  No deposits in June.

3. Committee Reports.

Community Awareness:
• Lynn attended the Miners Festival on 5/16/08 in Lake City.

Emergency Response:
• The EOC was open for two days for the June 3rd and 4th ORNL Exercise.  Dispatched one ambulance for the exercise.
• Training classes scheduled; NIMS 700 on July 21st and ICS 200 and 800 on the first and third Mondays in August.

Transportation:
• No report

Finance:
• An audit will be conducted and presented at the October meeting.

4. Old Business:
ETTP conducted a Security exercise on May 21st.  Community participation was limited to the ORFD.

5.New Business:
Lynn Chilcoat is beginning to organize a DART team and has gained some exposure through the Clinton Courier.  There are 42 people interested in training to receive state credentials.

DARTA will meet on July 28th at 1:30 at the Anderson County Health Department

Betty Dick was involved in an anthrax exercise in Blount County.  Over 600 doses of medication were dispensed.

MMC’s helipad will be open to receive and send patients beginning July 14th.  Training for staff continues this week.
Lifestar will be operating from a hangar in Andersonville.

ORNL’s 2 day drill has many firsts.  The drill was conducted over 14 hours instead of 7.  The RMCC (Regional Medical Communications Center) participated.  Nine patients were transferred, and Baptist West and Parkwest participated for the first time.  The 45th CST was fully integrated and transported soil samples to a lab.

A Panel Discussion will be held on July 30th at the American Museum of Science and Energy regarding full-participation exercises.

Red Cross has had an active summer.  There have been twice as many single-house fires this year over last year in addition to the oil well explosion and fire.  The Red Cross has also sent support to the flooded areas in the Midwest.

6. The next meeting is scheduled for August 5, 2008.

Anderson County LEPC
Executive Committee Meeting
May 6, 2008

1. Call to Order:  Tony Hart called the meeting to order.  Minutes from the April meeting were approved as written.

2. Treasurer’s Report: There was one deposit in April.

3. Committee Reports.

Community Awareness:
• Susan Gawarecki attended an Earth Day event.
• Lynn Chilcoat will attend the Miners Festival on 5/16/08 in Lake City.

Emergency Response:
• ORNL is conducting a full-scale exercise on June 3-4, 2008.
• In July, EMA will offer ICS 100 and NIMS 700 courses
• In August, EMA will offer ICS 200 and NIMS 800B courses.

Transportation:
• No report

Finance:
• A motion was made to approve expenditure for 115 ‘Masters of Disaster’ kits.  The Red Cross will purchase one for each of the 115 K-8 grades in Anderson County.  Motion carried.
• A motion was made to approve expenditure for the purchase of four hand-held radiation monitors for Anderson County’s HazMat vehicles.  Motion carried.

4. Old Business:
Joe Inman asked for clarification on Tony Hart’s meeting with the Oak Ridge Fire Department.  Tony stated that he discussed terminology that might be used by ETTP.
Tony Hart participated in the ACHD Public Health Week event.

5.    New Business:
ETTP will conduct an exercise on May 21st.  The only external participant will be the Oak Ridge Fire Department.
Lynn Chilcoat provided Tony Hart with a list of companies that have previously completed a Tier II report, but have not completed on this year.  Janet Murrill will compare the list to previous years’ participants.
B.J. Boyd discussed the all-hazards training that is provided by FEMA at the Noble Training Facility in Alabama.  All expenses are paid for participants.  More information can be found at https://cdp.dhs.gov.

6.    June 3 meeting has been cancelled because of a conflict with the ORNL Full Participation Drill.  An e-mail reminder will be sent to members regarding the July meeting date.

Anderson County LEPC
Quarterly Membership Meeting
April 1, 2008

1. Call to Order:  Tony Hart called the meeting to order.  Minutes from the March meeting were approved as written.

2. Treasurer’s Report: There have been more fees collected from businesses this year than any other year.

3. Committee Reports.

Community Awareness:
• Planning has begun for the Oak Ridge Emergency Management Forum that will be held in the fall, 2008.  The theme of the forum will be recovery efforts.
• Eagle Construction and Environmental Services sent a letter to the LEPC stating that they would like to become involved in our LEPC meetings.  Tony Hart will reply.

Emergency Response:
• Emergency response crews have been spending most of their time with the Oliver Springs oil well fire.  There has been a great response from the fire department and EMS.
• On April 2nd, ORNL is conducting a tabletop exercise at the JIC.  This exercise is in preparation for the full scale exercise being conducted on June 3 and 4, 2008.

Transportation:
• No report

Finance:
• Budget request from Steve Payne was submitted for consideration. He is requesting 10 hand-held rad monitors for the county’s hazmat vehicles.

4. Old Business:
Pandemic Flu exercise was held at the Anderson County Health Department on March 26th.  Forty-two participants attended.  The exercise was led by Jack Cochran and was very well received by all who attended.

5. New Business:
• TEMA will be involved in a state-wide drill April 20 and 21.  MMC will participate in the drill by testing new patient tracking software.

• Tony Hart met with Oak Ridge Fire Department personnel to discuss ETTP terminology.  The transition of the Fire Department from ETTP to ORFD has been a success.

6. Next meeting scheduled for May 6, 2008.

Anderson County LEPC
Executive Committee Meeting
March 4, 2008

1. Call to Order:  Tony Hart called the meeting to order.  Minutes from the February meeting were approved.

2. Treasurer’s Report: none

3. Committee Reports.

Community Awareness:
• Weather spotter classes were conducted at TDEC

Emergency Response:
• ORNL exercise on 2/13.  EMA had very little involvement except in the EOC.
• FEMA has decided that ICS 400 is not a required course for 2008.  FEMA has also dropped the requirement for utilities to have ICS training.
• Carl McDaniel will no longer be area control for Anderson County.  His responsibility is now in other counties, to include Blount, Grainger, and Union.  Ken Fritts will now be the area control for Anderson County.
• MMC will be involved in an NDMS exercise on 4/21/08.

Transportation:
• No report

Finance:
• Committee chairs need to turn in their budgets to Joe Inman.

4. Old Business:
none

5. New Business:
• Pandemic Flu exercise will be held at Anderson County Health Department on 3/26/08 from 9 am to noon.  Betty Dick distributed invitation letters to all LEPC members.
• Table top exercise will be facilitated by Jack Cochran.  The exercise will assess Anderson County’s continuity of operations in the county with a 40% reduction in the work force, to include businesses and schools.
• TEMA responded to the tornado disasters in Middle Tennessee last month.

6. Next meeting scheduled for April 1, 2008.

Anderson County LEPC Executive Committee Meeting – January 8, 2008

1. Call to Order: Tony Hart called the meeting to order. Minutes from the December meeting were approved with one correction.
2. Treasurer’s Report: Janet Murrill reported on the LEPC budget.
3. Committee Reports.
   1. Community Awareness:
      • Anderson County Health Department will be hosting clinic training or area Health Department staff.
      • Planning for a tabletop Pandemic Flu exercise will begin in the next few months.
      • Planning for the Oak Ridge Emergency Management Forum will begin next month.
   2. Emergency Response:
      • FEMA will be training Knoxville area hospitals in Radiological Decontamination.
      • FEMA will be escorting container shipments from Oak Ridge.
   3. Transportation:
      • No report.
   4. Finance:
      • No report
   5. Old Business:
      • Janet Murrill presented two proposals for the LEPC web site design. A motion was made to accept the proposal from Terry Byrd Web Design. Motion passed.
   6. New Business:
      1. Keith Yahr from ORNL presented on overview of the CY 2008 Oak Ridge National Laboratory full participation exercise. There will be two exercises on February 13 and April 2 leading up to the full participation exercise on June 3 and 4. The exercises will be testing, for the fist time, recovery actions that would occur following the initial event.
      2. A sign-up sheet was circulated for committee participation in 2008.
4. Next meeting scheduled for February 5, 2008.

Anderson County LEPC Executive Committee Meeting – December 4, 2007

1. Call to Order: Tony Hart called the meeting to order. Introductions were made. Minutes from the November meeting were approved as written.
2. Treasurer’s Report: Tony Hart reported on the LEPC budget for Janet Murrill.
3. Committee Reports.
   1. Community Awareness:
      • DARTA meeting on 11/16
      • Oak Ridge Methodist Medical Center’s Pandemic Flu plan was presented.
      • The Animal plan was discussed.
      • Dr. Malagon was concerned about the lack of interest in Pandemic Flu. He discussed hosting a lunch to bring the topics to the community.
      • Susan Gawarecki submitted a notice to the Oak Ridger for the January 8th annual meeting.
      • State of Tennessee provided books for Pandemic Flu Planning for first responders.
   2. Emergency Response:
      • Notices have been prepared for Tier II reporting.
      • ICS 400 classes are being offered in Oak Ridge. Contact Laura Davis if interested.
      • Susan Gawarecki sent out the Chemicals of Interest list to LEPC electronic mailing list.
   3. Transportation:
      • No report.
   4. Finance:
      • Tony Ferris presented ‘Masters of Disaster’ kit for K-8 education to LEPC. Kits are $15 each. Anderson County has 115 grades K-8. Tony asked the committee to consider purchasing one packet per grade.
4. Old Business:
   • LEPC web site is gone. Will bring up for consideration in January.
   • Oak Ridge Methodist Medical Center Emergency Preparedness plan has been approved resulting in NIMS compliance.
   • Anderson County Health Department still has flu shots.
5. New Business:
   • Meeting time changed to 11:15 a.m.

Anderson County LEPC Executive Committee Meeting – November 6, 2007

1. Call to Order: Tony Hart called the meeting to order. Introductions were made. Minutes from the October meeting were approved as written.
2. Treasurer’s Report: Janet Murrill reported on the LEPC budget.
3. Committee Reports:
   1. Community Awareness:
      • Lin Chilcoat reported that Anderson County Multi-Jurisdictional Hazard Mitigation Plan goals have been established.
      • DOE Regional Emergency Management Forum in Oak Ridge had attendance of about 200.
   2. Emergency Response:
      • Steve Payne requested the LEPC purchase hand-held radiological monitors.
   3. Transportation:
      • Gail Hutchins reported that she had contacted Matt Cate at the Univerity of Tennessee regarding a study on truckers who bypass weigh stations by using I-95 as a bypass for hazardous material transportation. He stated that what we requested is cost prohibitive. Gail asked that this project be considered for a theses project next year.
   4. Finance:
      • An audit was conducted prior to the October meeting. No deficiencies were noted.
4. Old Business:
   • Anderson County Health Department has flu shots.
   • Department of Energy toured the Oak Ridge Methodist Medical Center and the hospital Command Center.
5. New Business:
   • DARTA meeting scheduled for November 16.
   • The LEPC website has expired. An estimate to rebuild the website will be obtained.
   • TEMA moved into its new building. Exercise with Watts Bar scheduled for 11/7/07.